Accounting Overview

The Accounting App is the financial backbone of Sevenledger. It is designed to be a complete ecosystem where your operations (buying and selling) meet your financials (profits and taxes).

Instead of treating inventory and accounting as separate islands, Sevenledger integrates them into a single workflow. When you buy stock, your asset value increases. When you sell it, your revenue is recorded instantly.

1. Inventory & Items (The Foundation)

Before you can buy or sell anything, you need to define what you are trading. The Items section is where your products and services live.

Products (Goods): Physical items that you stock, count, and ship (e.g., “Cotton Hoodie”).
Services: Non-physical offerings (e.g., “Consulting Fee,” “Delivery Charge”) that have a price but no stock count.

Add and manage your products and services. Set pricing, tax rules, and initial stock levels.Items

2. Sell (Money In)

The Sell module manages the entire “Order-to-Cash” lifecycle. It tracks the journey from the moment a customer asks for a price to the moment the money hits your bank.

Estimates/Quotations: Send a proposal to a client. (Optional)
Sales Orders: Confirm the deal and reserve stock for the customer.
Invoices: The official request for payment. This records revenue in your ledger.
Credit Notes: Manage returns or refunds if a customer sends goods back.
Payments Received: The final step—recording the incoming cash or bank transfer.

Confirm customer orders and allocate stock from your warehouse.Sales Orders Generate professional VAT/PAN bills and track accounts receivable.📄Invoices Process sales returns and manage customer store credits.Credit Notes

3. Buy (Money Out)

The Buy module handles your procurement and accounts payable. It ensures you know exactly what is coming into the warehouse and who you owe money to.

Purchase Orders: Send official requests to your suppliers.
Bills: Record the financial debt (Accounts Payable) when you receive the vendor’s invoice.
Vendor Credits: Handle returns to suppliers or record refunds for damaged goods.
Payments Made: Settle your debts and track cash outflows.

Manage procurement, track expected deliveries, and control stock intake.Purchase Orders Track vendor invoices and manage payment due dates.Bills

4. Banking & Cashflow

Profit is theory; cash is reality. This section tracks the movement of liquid assets across your business.

Bank Accounts: Track balances in Nabil, Siddhartha, or digital wallets like eSewa.
Cash Accounts: Manage physical cash in your tills, safes, or petty cash boxes.
Transfers: Record internal movements (e.g., depositing cash sales into the bank).

Manage bank accounts, cash drawers, and internal fund transfers.Cashflow

5. General Ledger & Settings

This is the engine room for accountants and administrators. It gives you direct control over the financial structure of the company.

Chart of Accounts: Customize the “buckets” for your income, expenses, assets, and liabilities.
Manual Journal: Post adjustments for depreciation, payroll, or tax corrections.
Opening Balance: Migrate historical financial data when setting up a new account.
Configuration: Set tax rates, payment terms, and create custom fields to capture unique business data.

Setup tax rates, custom fields, invoice terms, and automation rules.Configuration View Profit & Loss, Balance Sheets, and detailed sales analytics.Reports