Cash Accounts

While “Bank” accounts represent funds held by an institution, Cash Accounts represent the physical money you have on hand. This includes your Store Register (Till), Petty Cash Box, or a Safe.

Creating specific cash accounts allows you to track exactly where your liquid cash is located.

Adding a Cash Account

To set up a new cash location, navigate to Accounting > Cashflow > Cash and click New.

Account Details

Name: Enter a descriptive name for this cash source (e.g., “Front Desk Drawer” or “Office Safe”).
Account Number: While physical cash doesn’t have a bank account number, you can use this field for internal ledger codes if your accountant requires it.

Status Configuration

Status: Toggle this checkbox to control visibility. Uncheck it to archive a cash drawer that is no longer in use (e.g., a temporary stall at an event).

Save

Click Save to finalize. This account will now appear as an option for receiving payments or paying small expenses.

Best Practice: It is highly recommended to create a separate Cash Account for Petty Cash (small office expenses) versus your Main Register (Sales). This makes end-of-day reconciliation much easier.