Manual Journal

Sometimes, standard forms like Invoices or Bills aren’t enough. When you need to record depreciation, adjust for payroll, or fix a mistake in your ledger, you need the Manual Journal.

This is the “power tool” of accounting—it allows you to move money directly between accounts with full control over Debits and Credits.

Creating a Journal Entry

To create a new entry, navigate to Accounting > Manual Journal and click New.

General Details

Date: The effective date of the adjustment (supports Nepali date format, e.g., 2082-09-11).
Journal#: The system automatically assigns a unique ID (e.g., MJ-4-82/83) to keep your audit trail clean.
Reference: Enter an external reference number or code to link this entry to a specific event or document.
Transaction Type: Select the nature of the adjustment from the dropdown to help categorize this entry.

The Journal Grid

This is where the accounting magic happens. You must define where money is coming from (Credit) and where it is going (Debit).

Account: Select the specific ledger from your Chart of Accounts.
Description: Add a line-item note explaining why this specific account is being adjusted.
Debits & Credits: Enter the values. You can add as many lines as needed using the Add New Line button.

Attachments

Drop File Zone: Always back up your manual entries with proof. Upload a spreadsheet calculation or a scanned document here (Supports JPG, JPEG, PNG).

Balancing & Saving

Difference Indicator: Look at the totals at the bottom right. The Difference field must be 0 (Debits must equal Credits) before you can publish.
Save Options:
- Save As Draft: Save your work without affecting the ledger yet.
- Save and Publish: Immediately update your financial reports.

Accounting Warning: Manual Journals bypass standard workflows. If you debit the wrong account here, your reports will be inaccurate. If you aren’t sure which accounts to use, please consult your accountant before hitting “Publish.”