Opening Balance

Switching to Sevenledger from another system (or a spreadsheet)? You likely have existing financial history—money customers owe you, unpaid vendor bills, or cash sitting in the bank.

The Opening Balance feature allows you to migrate these figures so you can start your journey with Sevenledger on the right foot, without losing your financial standing.

Setting Up Your Initial Balances

To input your starting figures, navigate to Accounting > Opening Balance.

Locate the Account Group

The screen lists all your accounts categorized by type (e.g., Accounts Payable, Asset, Bank, Cash).

Expand a Category: Click on a group header (like Accounts Payable) to reveal the individual accounts inside it.
Search: If you have a long list of chart of accounts, use the search bar at the top to find a specific ledger name or code quickly.

Enter the Values

Once expanded, you will see columns for Debit and Credit.

Find the specific account (e.g., Tshirt Nepal - VEN00000).
Enter the opening value in the correct column based on your previous records.
- Example: If you have already paid “Tshirt Nepal” Rs 10,00,000 in advance, you would enter this in the Debit column.

Monitor the Totals

As you type, the system calculates the totals in real-time at the top right of the screen.

Total Debit: The sum of all debit entries (e.g., Rs 11,22,062.00).
Total Credit: The sum of all credit entries (e.g., Rs 30,000.00).

Save

Once you have entered all balances, click the Save Changes button in the top right corner to commit these figures to your ledger.

Understanding the Summary View

You don’t always need to expand every section. The main view gives you a high-level health check of your data migration.

Group Summaries: Each section header displays the total calculated balance for that group.
- Example: Accounts Receivable might show Dr: Rs 1,20,112.00 and Cr: Rs 30,000.00, giving you an instant snapshot of what your customers owe.
Account Counts: It also tells you how many accounts within that group have active balances (e.g., “5 accounts”) so you know if you missed anyone.

The Golden Rule of Accounting: For your books to be valid, your Total Debits must equal your Total Credits. If the numbers at the top right don’t match, you likely need to adjust your Equity or Capital account to balance the difference.