Opening Balance

Switching to Sevenledger from another system (or even from a spreadsheet)? You likely have existing financial history — money customers owe you, unpaid vendor bills, or cash sitting in the bank.

The Opening Balance feature lets you migrate those figures so you can hit the ground running with accurate data from Day 1.

Setting Up Your Initial Balances

Navigate to Accounting > Opening Balance.

Locate the Account Group

The screen lists all your accounts categorized by type (e.g., Accounts Payable, Asset, Bank, Cash).

Expand a Category: Click on any group header (like Accounts Payable) to reveal the individual accounts inside.
Search: Got a long list? Use the search bar at the top to find a specific ledger name or code instantly.

Enter the Values

Once expanded, you’ll see columns for Debit and Credit.

Find the specific account (e.g., Tshirt Nepal - VEN00000).
Enter the opening value in the correct column based on your previous records.
- Example: If you’ve already paid “Tshirt Nepal” Rs 10,00,000 in advance, that goes in the Debit column.

Monitor the Totals

As you type, the system calculates totals in real-time at the top right of the screen.

Total Debit: The sum of all debit entries (e.g., Rs 11,22,062.00).
Total Credit: The sum of all credit entries (e.g., Rs 30,000.00).

Save

Once you’ve entered all balances, click Save Changes in the top right corner to commit these figures to your ledger.

Understanding the Summary View

You don’t always need to expand every section. The main view gives you a high-level health check of your data migration.

Group Summaries: Each section header displays the total calculated balance for that group.
- Example: Accounts Receivable might show Dr: Rs 1,20,112.00 and Cr: Rs 30,000.00, giving you an instant snapshot of what your customers owe.
Account Counts: It also tells you how many accounts within that group have active balances (e.g., “5 accounts”) — so you can spot if you missed anyone.

The Golden Rule of Accounting: For your books to be valid, your Total Debits must equal your Total Credits. If the numbers at the top right don’t match, you’ll need to adjust your Equity or Capital account to balance the difference.